How to find text in a file, document, or page

Searching for and finding one or more specific words within a file can depend on the software program used to open and view the contents of the file. Many programs contain an Edit, Options, or Search menu which includes a Find feature, used to search for any one or more words that the file may contain. Other programs may have a ribbon menu at the top of the program window, and the Find option is available in that ribbon menu. Below is a list of popular programs and how to find text within the files they open.

Tip: In many software programs, you can use the Ctrl + F shortcut keys to open the Find option. On an Apple running macOS, you can use Cmd + F to open the find option.

Finding text in a Word document
Finding text in an Excel spreadsheet
Finding text in an Internet browser
Finding text in Notepad and WordPad
Finding text in all other programs

Finding text in a Word document

Tip: The Ctrl + F and Cmd + F keyboard shortcut keys also work in Microsoft Word.

In Microsoft Word, older versions featured the Edit menu, and the Find option is found in that menu. Newer versions of Word feature a ribbon menu, and the Find option is found on the Home tab, at the far right side.

Find option in Microsoft Word 2013

Once the shortcut key opens or you click the find in the ribbon, a find pane opens on the left-hand side of the window and allows you to find text within your document. If you need additional or more advanced options, click the down arrow next to the Find in the ribbon, which gives you the option to also use Advanced find or Goto an area of the document.

Tip: If you want to replace the text that is found click the Replace option below Find. Additional details about finding and replacing text within a document can be found on our How to find and replace text within a text file page

To get even more find options within the Find and Replace click the More button (if shown) to get more options that should resemble the picture shown below.

Find and Replace in Microsoft Word

With the more advanced options, you can perform additional searches that can use wildcards, match the case, and the other options shown in the above picture.

Finding text in an Excel spreadsheet

Tip: The Ctrl + F and Cmd + F keyboard shortcut keys also work in Microsoft Excel and other spreadsheet programs.

Microsoft Excel Find and SelectIn Microsoft Excel, older versions featured the Edit menu, and the Find option is found in that menu. Newer versions of Excel feature a ribbon menu, and the Find & Select option is located on the Home tab, at the far right side as shown in the picture.

Once the shortcut key opens Find or you click the Find option under Find & Select a Find and Replace box opens and allows you to find any text in the spreadsheet.

Tip: If you want to replace the text that is found click the Replace tab. Additional details about finding and replacing text within a document can be found on our How to find and replace text within a text file page

Finding text in an Internet browser

The Ctrl + F and Cmd + F keyboard shortcut keys also work in all Internet browsers. Once the shortcut keys have been pressed a find box will appear in the top-right corner of the window, the bottom of the window, or in the center depending on your browser. Entering the text you want to find will highlight the text or move the window to the text on the page you are currently reading.

Finding text in Notepad and WordPad

Tip: The Ctrl + F and Cmd + F keyboard shortcut keys also work in Microsoft Notepad and Microsoft WordPad.

Note: The shortcut keys and Find option do not work in Notepad or WordPad until there is text in the page you are viewing.

In Notepad and early versions of Windows WordPad, you can also locate the Find under the Edit File Menu option. In new versions of WordPad that use the ribbon, you can find the Find option on the far right side of the Home tab on the ribbon. Once the shortcut key opens Find or you click the Find option in the ribbon, you can enter the text you want to find in the file.

Tip: If you want to replace the text that is found click the Replace option below Find or in the Edit File Menu. Additional details about finding and replacing text within a document can be found on our How to find and replace text within a text file page

Finding text in all other programs

Tip: As mentioned earlier the Ctrl + F and Cmd + F keyboard shortcut keys work in almost all software programs. If you have not already tried this shortcut key, we recommend trying the shortcut key before following any of the below suggestions.

Text editing programs most often feature an Edit or Search menu, and the Find option is found within that menu. Some Internet browsers have the Edit menu, while others have a general Options menu, with the Find option located in either of those menus.

Tip: If you do not see a File, Edit, View File Menu in some programs you can press the Alt key to show the File menu.

Find option in Microsoft Word 2003 and Internet Explorer

After opening the Find option, type in one or more words that you want to search for and find in the file. After typing in the text to search for, the first occurrence of that text may automatically be highlighted, or you may need to press Enter to display the first occurrence of the text. If there are multiple occurrences of the text, pressing Enter or clicking a Down arrow button on the Find window should display the next occurrence of the text. Continuing pressing Enter or the Down arrow to cycle through each occurrence of the text within the file.

PinIt
submit to reddit

Leave a Reply

Your email address will not be published. Required fields are marked *

Top
Web Design BangladeshWeb Design BangladeshMymensingh