How to print envelopes in Microsoft Word


Updated: 06/30/2020 by Computer Hope

A printed envelope gives a professional-looking experience for the recipient of the mailing. The following steps show you how to print both the return address and the delivery address directly onto an envelope without using labels.

Steps for Microsoft Word

  1. Open a new blank Word document.
  2. Click the Mailings tab, then click on Envelopes.
  3. In the Envelopes and Labels window that pops up, make sure you’re in the Envelopes tab.

  1. Type in the Delivery address in the first box.

If you have Outlook, you can enter an Outlook profile in Word, and use the contacts to fill in the delivery address(es).

  1. Next, type in the Return address in the second box.

If you have a or similar account, which allows you to print postage from your home or business, you can add postage to the printing.

  1. Click on Options to set up the correct size of the envelope you’ll be using for the printer.
  2. In the Envelope size drop-down, select the size envelope you’ll be using.

envelope size and placement

  1. You can change both the delivery and return address fonts and placement or leave the default options.
  2. Once you’ve made the necessary changes, click OK.
  3. Next, don’t hit print yet as you’ll need to set up the printer first. There is a slot on the printer that adjusts for the insertion of envelopes. Two tabs expand out and in (shown in the picture.) Expand these to the width of the narrowest part of the envelope, and insert the envelope into the printer. You’ll need to consult your printer’s owner’s manual to see which direction to insert the envelope, so it prints correctly. Generally, this is with the glue side face down on the left side.

envelope printing

  1. Once you have everything set up the way it should be, click on Print.

envelope sample

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